FMDC Email Template – FMS
These are email templates for facility management services companies.
Flow of Natural Tone
Buttering
Go with Hi and Hello. Greet them and do not sell anything! You can introduce yourself nicely like:
Connections Rock! I hope I can add value here from this new connection. I love making connections and helping people in various areas.
Thanks Again 🙂
Inter-connection
I also had shared this with your <other person’s designation name>. We can help you in automating your facility management paper-based and manual processes using our no-code mobile platform.
We can help <Company Name> with our no-code platform by replacing paper forms & checklists with mobile apps, automating business processes, and generating reports automatically.
CBRE, ISS, C&W, Johns Hopkins University, Orlando International airport – these companies have converted their paper-based manual processes into mobile and tablet apps using Axonator.
If you are interested in learning more, we will be happy to set up a call with you.
Questions
Option #1:
Just out of curiosity, How do your employees record the data, observations, etc. while on the field visits? Means, whether it is manual pen/paper form or automatic through mobile & tablet devices?
Option #2:
Are you still using paper forms, spreadsheets, or desktop software to capture inspection, safety audits, incident reports, service requests data in the field, and generate reports manually? If yes, we can help you to replace them with mobile and tablet apps using our no-code mobile platform Axonator.
Explore how to build mobile/digital checklists: https://axonator.com/facility-management-digital-checklists
If you receive the answer:
No worries. We can help you to replace it with mobile and tablet apps using our no-code platform Axonator.
You can build your own checklists or our professional services team can build them for you in case of more complex checklists, workflows, and reporting requirements.
Explore more about digital checklists: https://axonator.com/facility-management-digital-checklists
Would you like to explore our no-code platform through a quick discovery call in the next week?
Free Demo
Do you want to solve your paper-based manual processes problems rapidly without spending much and without having any software skills/specialists?
If yes, then our no-code mobile app builder platform free demo can help you a lot. You will understand how to use a no-code platform to convert your paper-based processes into mobile and tablet apps without having any technical knowledge.
Sample forms
Do you have a sample form that your team is using on the field? Can you share that form with me?
I will convert that into a mobile app which you can try for some time. Your team can use the app when they are on the field/client site to submit the inspections, audits, etc.
Case study
Do you think you are not growing fast enough due to dependency on manual reporting of your fieldwork? Then I have a solution that transformed the CEO of <case study company name> with digital/mobile checklists within a few weeks just because he adopted a no-code platform to convert their paper-based manual processes into mobile apps & digital checklists.
Here is the case study which will help you understand this better and address your problem immediately.
<Attach case study>
Personalized video
Vinay’s video is needed – Why no-code (so many checklists issue), bring more business with digital approach, and stay ahead of your competitors!
Voice note or message
Vinay’s video is needed – Why no-code (so many checklists issue), bring more business with digital approach, and stay ahead of your competitors!
Subjects:
#1: Facility Management Digital Checklists
#2: Facility Management Mobile Checklists
Primary Email #1: If a company looks advanced and technically strong
Hello Joseph,
Is your current software hard to use or too inflexible to adapt to changing requirements of your operations or clients? If yes, we can help you to replace it with mobile and tablet apps using our no-code platform Axonator.
Axonator is a no-code digital checklist platform used by organizations like CBRE, ISS, C&W, Colliers International, Daimler, Johns Hopkins University, and Orlando International Airport to quickly build mobile checklists, forms, reports, and dashboards.
You can build your own checklists or our professional services team can build them for you in case of more complex checklists, workflows, and reporting requirements.
Explore more about digital checklists: https://axonator.com/facility-management-digital-checklists
I would be happy to provide more details. Can we schedule a quick call?
Primary Email #2: If a company looks smaller and mid-size and does not have much technical
CBRE, Tenon FM, ISS, C&W, Colliers International, Mercedes-Benz, Johns Hopkins University, Orlando International Airport, US government agencies – These organizations are using Axonator facility management digital checklists on mobile and tablet devices to perform site inspections, site audits, quality metrics, site surveys, etc.
Are you still using paper forms, spreadsheets, or desktop software to capture inspection, safety audits, incident reports, service requests data in the field, and generate reports manually? If yes, we can help you to replace them with mobile and tablet apps using our no-code mobile platform Axonator.
Explore how to build mobile/digital checklists: https://axonator.com/facility-management-digital-checklists
Can we set up a discovery call and discuss your challenges/requirements? I will also demonstrate how to build the facility management digital checklists within minutes using drag and drop.
Followup Email 1st: Build mobile forms in minutes
CBRE, Tenon FM, ISS, C&W, Colliers International, Mercedes-Benz, Johns Hopkins University, Orlando International Airport, US government agencies – These organizations are using Axonator facility management digital checklists on mobile and tablet devices to perform site inspections, site audits, quality metrics, site surveys, etc.
Simply drag and drop to convert or customize your current paper forms/checklists or spreadsheets into digital checklists in minutes using Axonator no-code mobile platform.
Are you open to schedule a quick demonstration call to understand the no-code platform for digital checklists?
<GIF>
Followup Email 2nd: Build custom reports using drag & drop
CBRE, Tenon FM, ISS, C&W, Colliers International, Mercedes-Benz, Johns Hopkins University, Orlando International Airport, US government agencies – These organizations are using Axonator facility management digital checklists on mobile and tablet devices to perform site inspections, site audits, quality metrics, site surveys, etc.
Using Axonator, you can build professional-grade custom reports using a drag and drop interface. Add your company logo, table of contents, and more. Instantly generate professional-grade reports and send them to internal and external stakeholders.
Store data centrally and get visibility into your field team’s productivity, compliance, accuracy, and more.
Are you open to schedule a quick demonstration call to understand the no-code platform for facility management digital checklists?
<GIF>
Followup Email 3rd: Build custom workflows using drag & drop
This is the standard workflow of facility management digital checklists. Conduct inspections, site audits, flag issues, and generate reports automatically to the right person.
Simply drag and drop to design custom workflows that precisely fit into your business processes to automate business workflows.
Are you open to schedule a quick demonstration call to understand our no-code mobile platform for facility management digital checklists?
<Workflow Image>
Followup offering 4th: Share your paper forms/checklists
Do you have a sample form that your team is using on the field? Can you share that form with me?
I will create an app for your form/checklist which you can try for some time. Your team can use the app when they are on the field/client site to submit the inspections, audits, etc.
All data will be automatically uploaded to a secure cloud. You can access your dashboard, data, export reports, add users, etc by using the Axonator admin panel on the desktop.
<GIF>
Followup Email 5th: PDF reports example
Are you struggling with preparing the reports of inspections, site visits, audits, checklists, etc? Please take a look at the report generated automatically when someone submits the forms from the field using the Axonator app.
This is how Axonator will cut down your manual reporting. I have attached one sample report which is generated automatically and sent to the relevant staff members or clients.
<Attach one report>
Followup Email 6th: Send link
You can try one of the facilities management digital checklists for free by using this secure link.
<link>
After submitting the form, you will automatically receive a report with inspection details, GPS location, images, etc.
All your submitted data will be stored in one place which you can access by logging into the admin panel to export the reports, manage users, make changes in the questionnaires, etc.
How to use the app?
1. Click on the secure browser link to open the form
2. Submit the Covid-19 self-declaration form
3. You will receive an email with your symptoms analysis report automatically
I would love to jump on a call to present the live demonstration.
————-
Bonus Template:
Axonator facility management digital checklists empower your team to collect consistent data, standardize operations, send reports, identify failed areas and get problems resolved with this easy-to-use checklist mobile and tablet apps.
Simply drag and drop to convert or customize your current paper forms/checklists or spreadsheets into mobile forms/checklists in minutes using Axonator no-code mobile platform.
Instantly generate reports after an inspection/audit/survey is complete and automatically share them with your team, managers, clients, or customers.
Store data centrally and get visibility into your field team’s productivity, compliance, accuracy, and more.
Here is an overview of our Axonator Facility Management Digital Checklists. Please take a look once. https://youtu.be/DHNwaLt0vlw
If you are interested in learning more, we will be happy to set up a call with you.
VERSION 1
Hi Name,
Name, I know how challenging it is to manage daily paperwork. Last year, I worked with leading companies like Daimler, JHU, CBRE, C&W, ISS to digitize their daily field processes like inspections, audits, surveys using our no-code mobile apps. This helps them save tons of time and workers’ efforts.
Your field team can use mobile and tablet apps when they are on-site to perform various tasks on a mobile app instead of paper forms and checklists.
Here are some examples:
- HVAC inspections
- Disinfecting surfaces and restrooms
- Restroom cleaning Checklists
- Comprehensive, Customized Cleaning
- Inspect all gauges
- Ease up maintenance management
- Simplify work order management
All your maintenance, inspections, audits, approval workflows, and reminders will be scheduled on the calendar to get automatic alerts and reminders. This will increase your customer service and ultimately help you streamline the field processes using mobile apps.
Would like to learn more about how these apps can help you solve your field-related challenges?
VERSION 2
Hi Name,
We are helping many {{Industry}}companies with our mobile platform to automate their fieldwork. These companies now effortlessly perform field tasks like inspections, audits, and surveys. These apps have also helped their employees to generate automated reports and automate further workflows while they work in the field.
I also understand your pain points while working on the field with various checklists and forms. You can quickly make those forms/checklists QR code enabled so technicians can simply scan the QR code and complete the task.
Our clients like Daimler, JHU, CBRE, C&W, ISS, and now Millennium Group have also had their hands on our platform Axonator for automating their inspection, maintenance, and audit processes.
Many of our clients have reduced their paperwork by 90% and saved thousands of dollars per month in their mobile workforce automation processes.
Would you mind if I share some information with you that will help you understand the right fit?
Follow-up E-mail 1:
I sent you an email last week to see if you need help with automating your field processes. If you do, I would love to connect with you.
In my decade of experience, I have seen that facility management companies benefited significantly from digitizing their field processes like inspections & maintenance using mobile apps.
Personally, I also suggest you to do the same for your business so that your team can use mobile apps when they are on-site to perform several tasks.
Let me know if you want to schedule a consultation call on this.
Follow-up e-mail 2:
Well, I thought to follow up on my previous e-mail about automating facility management processes.
Today, I went through your company’s profile and got to know about your work in facilities services.
I worked with numerous facility professionals in various enterprises around the world. This has helped me to understand your pain points while working in the operations department. On this note, I would like to share what I can do for you on the professional front.
Axonator is the easiest way to transform your paperwork related to …………………….into mobile apps. It will help you save tons of time, money, and workers’ efforts while working in the field.
Companies like Daimler, JHU, CBRE, C&W, ISS have already digitized their field processes like inspections, audits, surveys using our no-code mobile apps
Let me know if you like to explore Axonator in the future for improving your field operations?
Follow Up 3: Solution Brief
Are you evaluating Axonator?
If yes, I am attaching an Axonator solution brief that helps you during your evaluation process.
The solution brief gives you in-detail information on how Axonator helps transform day-to-day field operations.
Do you mind giving quick feedback on the same?
Follow Up 4:
Today, we are delighted to announce that we have added another milestone in our journey.
We have solved XYZ company’s problem of paper-based processes.
Read all about it here; [insert published customer study link]
Stay tuned, as there are many milestones to achieve and many challenges to solve.
I’ll be more than happy if your organization would be our next success story!
Latest Templates
#1
Hi John,
It’s Kevin from Axonator.
I see that you are the operations head at [Customer company name]. I am reaching out to you because you’re the right person to talk to about your current facility management processes and how they could be improved. I have seen that at [company name], you are still using paper forms and spreadsheets to manage your facilities, while in most companies similar to yours, this is done through mobile apps.
I’m sure you face problems like having to manually generate reports and send them to various stakeholders, or having manual processes for key operations like maintenance requests. Most companies with over 100 employees and multiple facilities face these issues.
We can help you replace your paper forms and spreadsheets with mobile apps, automate report generation and sending to relevant stakeholders, automate your manual processes, and much more. It will save a lot of time and money for your company. In fact, one of our customers had a 50% improvement in their employee satisfaction after switching to Axonator. Would you like to schedule a call with us?
#2
Hey John,
I’m Kevin from Axonator. I came across your profile on LinkedIn and noticed you are the Facility Head at [Customer company name].I was hoping we could talk about how your facility is currently managing their daily operations.
My team is working with facilities like yours to replace paper forms, spreadsheets, and emails with modern mobile apps.
We can also help you automate task assignments, report generation, and data sharing between teams.
With the right technology in place, you can automate your manual processes and reduce human errors.
Let me know if you’re interested in learning more about how we can help your facility become more efficient. I’d love to schedule a demo call over the next couple of days if that works for you?
#3
Hi John,
I’m Kevin, a mobile technology consultant at Axonator Inc. I’m reaching out because I believe we can help you replace your paper forms and spreadsheets with mobile apps that will help you automate report generation and sending to relevant stakeholders. This will also automate your manual processes and spare your employees the hassle of dealing with paperwork.
Our clients have seen a 30% increase in productivity and a 43% increase in employee satisfaction after implementing Axonator (our mobile technology) at their facilities.
If you’re interested in learning more, I’d love to schedule a demo call with you to discuss how Axonator can help you improve your facilities management system.
#4
Are you still using paper forms, spreadsheets, and cumbersome desktop applications for field data collection? If so, this might be of interest to you.
We have developed a mobile platform (Axonator) that converts paper forms and sheets into mobile apps and automates field reporting. Axonator is used by companies that rely on manual processes and want to automate them.
We will show you how to use your existing paper process as an app through our platform in a demo call.
#5
Hello,
Are you still using paper forms, spreadsheets, or cumbersome desktop applications for field data collection like safety audits, inspections, work orders, and surveys?
If yes, I would like to show you how Axonator can help you:- Convert paper forms and spreadsheets into mobile apps- Automate field reporting- Create automated workflow steps from generating automatic service report to assignment of tasks, approval and so on.
Please send us your paper forms and I will present the mobile app for that in the demo call.
#6
Do you still use paper forms, spreadsheets, or cumbersome desktop applications for field data collection such as safety audits, inspections, work orders, and surveys?
What if I told you that there’s a faster, more secure way to do it?
If you’d like to know how we can help you convert your paper forms and sheets into mobile apps, automate the generation of field reporting, and rapidly build mobile apps to automate your manual processes and increase operational efficiency, send us your paper forms and I will present the mobile app for that in the demo call.
#7
Hello,
I’m Kevin, a mobile technology consultant. We’re reaching out to ask if you are still using paper forms, spreadsheets, or cumbersome desktop applications for field data collection like safety audits, inspections, work orders, and surveys?
I’d like to speak with you about how we can help convert your paper forms and spreadsheets into mobile apps that automate your field reporting and create automated workflow steps from generating automatic service report to assignment of tasks, approval and so on.
Let me know when you have 30 minutes available so I can show you some examples of the work we’ve done in the past. If you’re interested, I can even show you how it works with your own forms!
Cheers!
#8
Dear [recipient],
Are you still using paper forms, spreadsheets, or cumbersome desktop applications for field data collection like safety audits, inspections, work orders, and surveys? If so, I guarantee that you’re leaving money on the table.
I’m Kevin, a mobile technology consultant with [company name]. We specialize in helping companies convert their paper forms and spreadsheets into mobile apps—which makes data collection faster and easier.
Mobile apps allow you to automate field reporting and automate workflow steps from generating automatic service reports to assignment of tasks, approval, and so on. We can even create custom workflows as per your requirements.
We’re offering a demo call where we’ll show you how we can convert your paperwork into mobile apps. Please let me know if you’d be interested in setting up a 30-minute demo call with us to discuss this further. If so, I can send you some available times.
Template Library
Hi Name,
We are a cloud based enterprise SaaS product company that helps organizations automate field processes like safety audits, quality control audits and inspections for various industries like Utilities, facility management, manufacturing in the US market.
From data collection to workflows to reporting and dashboards, everything is automated using our Axonator no-code mobile app builder platform and services making digital transformation cheaper, faster and better for organizations whose operations are highly dependent on field users.
Fortune 500 organizations like Daimler, Johns Hopkins University, CBRE, GMR Airports use mobile apps built with Axonator platform.
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